You wouldn’t drive your car for years without a routine inspection. Oil changes, brake checks, tire rotation, each one helps prevent breakdowns, extend performance, and protect your investment. Yet many organizations rely on OpenText Vendor Invoice Management (VIM) every single day without ever performing the equivalent of a system-wide checkup.
Over time, small inefficiencies within VIM can quietly add up. What begins as a minor workaround or a one-off configuration change can evolve into larger issues that slow invoice processing, increase manual effort, and introduce unnecessary risk into financial operations.
That’s where the Auritas OpenText VIM Health Check comes in. Think of it as a multi-point inspection for your VIM environment, a structured assessment designed to ensure everything is running as smoothly and efficiently as it should.
When “It Works” Isn’t the Same as “It Works Well”
Over time, even a well-implemented VIM solution can drift from best practices. Business processes evolve. Volumes increase. Upgrades happen. Customizations accumulate. VIM may still be processing invoices, but that doesn’t mean it’s operating at peak performance.
Common warning signs include:
- Increasing manual invoice handling
- Workflow bottlenecks and approval delays
- Performance slowdowns during peak periods
- Inconsistent exception handling
- Underused automation features
In many cases, teams compensate for these inefficiencies by adding manual steps or informal workarounds, masking deeper system issues instead of resolving them. Over time, this creates operational dependency on manual effort rather than automation.
Much like a vehicle with worn brake pads or low fluids, these issues don’t always trigger an immediate failure. Instead, they quietly erode efficiency, increase costs, and reduce control, until the impact becomes impossible to ignore.
What a VIM Multi-Point Inspection Evaluates
A traditional multi-point vehicle inspection examines all major systems to ensure safe and efficient operation. The Auritas VIM Health Check applies the same principle to your invoice automation landscape.
- Configuration and System Setup: Reviews core VIM configuration to ensure alignment with current best practices and business requirements.
- Workflow and Process Design: Analyzes invoice workflows to identify unnecessary handoffs, rework, or manual interventions that slow processing.
- Performance and Stability: Assesses system behavior under real invoice volumes to identify bottlenecks, latency, or scalability concerns.
- Automation and User Adoption: Evaluates how effectively VIM’s automation capabilities are being used, and where value may be left untapped.
- SAP Integration: Ensures seamless integration between VIM and your SAP environment to avoid downstream issues and reprocessing.
By examining both technical configuration and functional usage, the assessment connects system behavior directly to business outcomes, helping organizations understand not just what is happening, but why.
Each of these inspection points is designed to surface not only current issues, but also early warning indicators that, if left unaddressed, could turn into costly problems down the road.
Turning Insights into an Actionable Roadmap
The VIM Health Check delivers more than observations; it provides a diagnostic report and repair recommendations. A vehicle inspection doesn’t just tell you what’s wrong, it tells you what needs attention now, what can wait, and what it will take to fix it.
At the conclusion of the assessment, Auritas provides:
- A comprehensive findings report
- Clear, prioritized recommendations
- A practical remediation roadmap outlining effort, timelines, and cost considerations
Recommendations are prioritized based on impact and urgency, enabling teams to address high-risk or high-value items first while planning longer-term enhancements strategically.
This gives organizations a clear path forward, whether the goal is quick optimization, long-term stabilization, or preparation for future growth. Most organizations don’t wait for a system failure to address issues, they act when early signs appear.
For organizations planning upgrades, expanding shared services, or preparing for S/4HANA or RISE initiatives, a VIM Health Check also provides a stable foundation for what comes next, reducing risk and avoiding compounded inefficiencies.
If OpenText VIM plays a critical role in your financial operations, a multi-point inspection ensures it continues to run efficiently, scale with your business, and deliver the automation value it was designed for.
Because fixing small issues early is always easier and far less expensive than dealing with a breakdown later.
