Enterprise Content
Management
It’s no longer enough just to “manage” content. Structured and unstructured data must be able to be managed from initial creation all the way through archival and eventually disposal. We help your enterprise reduce risk, improve efficiency, and customer service via our ECM solutions.
ENTERPRISE CONTENT MANAGEMENT
Extended Enterprise Content Management
In order to maximize your return from the three main components of the intelligent enterprise (an intelligent suite, digital platform, and intelligent technologies) your enterprise must streamline processes that use content of any kind. There is where Extended Content Management by OpenText comes in.
Extended Enterprise Content Management by OpenText is a comprehensive enterprise management solution framework that extends your SAP Business Applications like your ERP or CRM with comprehensive ECM capabilities. These capabilities include document management, records management, and collaboration.
Business Challenges
ECM solutions play a key role in how enterprises innovate and grow. Enterprises often struggle with how to manage both their structured and unstructured data which leads to the following challenges:
- 1.5% of revenue is typically lost due to poor asset information management
- Employees spending hours searching for misplaced content, costing enterprises time and money
- No "single source of truth" with both structured and unstructured data being scattered across information silos
- Increased legal risks by not controlling the entire content lifecycle and maintaining content integrity
Benefits of xECM
- Minimizes legal risks by controlling the entire content lifecycle and comprehensive content maintenance
- Reduce costs by digitizing paper documents, reducing storage requirements, facilitating database backups, and optimizing system performance
- Increase process efficiency by making unstructured content easily accessible within the context of SAP business processes and fostering collaboration
- Reduce redundant process silos and eliminate inconsistencies between data and documents
How Auritas Can Help
It takes more than just a technical “know-how” for a successful xECM implementation; it takes a full understanding of your business. We combine our 20+ years of experience to properly translate your business needs into technical specifications. Other benefits of working with us on your xECM project include:
- We approach every project in a way where we fully understand the requirements, create programs with milestones at key steps, and provide detailed documentation of the development.
- Based on our experience, enterprises that have already deployed xECM have also found the following SAP & OpenText Solutions beneficial:
- Archive & Document Access
- Vendor Invoice Management
- Business Capture Center
- Document Presentment
Additional Resources
Have questions around xECM? Feel free to look through some of our related resources below or reach out to us directly at info@auritas.com
AP AUTOMATION
Vendor Invoice Management
SAP Vendor Invoice Management (VIM) by OpenText is an application that works with your SAP ERP systems to streamline your accounts payable (AP) operations. VIM optimizes and simplifies the process of creating, receiving, monitoring, and routing purchase orders and invoices for AP personnel and vendors. Through a user-friendly interface AP employees and vendors can collaborate to resolve problems, obtain invoice status, check purchase order numbers, and submit invoices.
OpenText Invoice Capture Center for SAP Solutions (ICC) further extends the VIM capabilities by adding on the feature to virtually automate the capture of paper invoices.
Business Challenges
Manual invoice processing can cause serious risks to your enterprise, resulting in lengthy error-prone activities that leave you with poor visibility and open to exposure. Other challenges enterprises face include:
- High margin of error with manual data entry, resulting in incomplete and/or inaccurate data which exposes your company to risk
- Drain on resources, both internally and for vendors
- Challenges bridging the gap between structured information in SAP Business Suite applications and related unstructured information
Benefits of Vendor Invoice Management
- Cost per invoice is reduced up to 50%
- Early pay discounts can be easily captured and duplicate payments eliminated
- Provides predefined workflows with extensive baseline functionality, shortening implementation time and reducing deployment costs
- Ease and flexibility in approval of invoices
- Promote regulatory compliance with a well-managed process using pre-configured rules, roles, and actions
How Auritas Can Help
As a Silver Partner with OpenText we provide services for all versions and parts of OpenText Invoice Management for SAP Solutions. We work closely with your team to define your specific requirements while keeping you in scope, on schedule, and within your budget.
- Have a VIM project but don't have the needed expertise in-house? No problem, we've got you covered. We provide a wide variety of services including helping you build a business case, project blueprints, installation and configuration, integration with third-party software, professional services, testing, custom programming, go-live support, and post-go-live support.
- Running on an unsupported version of VIM? We can help you upgrade and migrate your existing projects so that you can continue to support core business functions.
- We provide a full range of services for OpenText products that are often used with SAP OpenText Vendor Management for SAP Solutions like OpenText Document Presentment for SAP, OpenText Extended ECM for SAP, and OpenText Archiving and Document Access for SAP.
Additional Resources
Have questions around VIM? Feel free to look through some of our related resources below or reach out to us directly at info@auritas.com
output management
Document Access
The explosion of data is a surprise to no one. According to IDC, it’s estimated that by 2025 there will be 162 zebtabytes of data in the world (for perspective that is 1 trillion gigabytes). As your enterprise grows, so does the amount of not only your structured data, but also your unstructured content such as paper documents, electronic files and emails, etc. etc. Without the proper management of this content and integration with key applications, information silos start to build and decisions start to be made based on incomplete or outdated information and paper-based processes slow down business.
DocumentAccess by OpenText is a comprehensive suite that extends your SAP document management capabilities. It comes with a user-friendly display of data and documents according to your business processes, across all used applications, using a secure central repository.
Business Challenges
Managing enterprise content that makes your business processes work more efficiently can be one of your enterprise’s most major and costly problems.
- Waste of time with employees looking for missing reports, key documents, emails authorizing an action, etc
- Increased legal risk due to content retention not being produced in a timely fashion or in some cases not at all
Benefits of Document Access
- Reduced TCO for your IT landscape
- Increased employee and process productivity
- Reduced risk and increased compliance
- Uniform access to archived documents directly within the context of SAP objects
How Auritas Can Help
Get maximum value from SAP Document Access. We provide services for all versions and parts of SAP Document Access for SAP Solutions. In addition we offer the following services:
- We help our clients manage existing projects, implement new ones, stay compliant, reduce downtown, and keep things running smoothly so you don't have to worry
- Running on an unsupported version of DocAccess? We can help you upgrade and migrate your existing projects in order to maintain an optimal IT infrastructure that will support core business functions.
- Based on our experience, enterprises that have already deployed Document Access have also found the following SAP & OpenText Solutions beneficial.
- Document Presentment
- Vendor Invoice Management
- Extended Content Management
Additional Resources
Have questions around Document Access? Feel free to reach out to us directly at info@auritas.com
OUTPUT MANAGEMENT
Document Presentment
Transform ordinary documents with Document Access by OpenText. Customer satisfaction is important to every enterprise, so how can you improve that with automated, personalized documents? Meet Document Presentment by OpenText
Without the need for your IT department to become involved, you can have real-time changeable correspondence while still maintaining control of your branding and corporate identity. You can deliver any message, in any format, to any target including customer-facing documents, such as receipts and statements, internal content, such as HR letters, and logistics and shipping services such as label printing, barcodes, and delivery notes. Document Presentment allows you to add a person touch to your correspondences in a simple, efficient, and cost-effective manner.
Business Challenges
- Complex workflows that have delays and add risk to critical business processes
- Not enough support for high generation and distribution of variety of printed/electronic documents
Benefits of Document Presentment
- Reduce process timelines from weeks to days and days to hours
- Save up to, potentially, millions of dollars per year by reducing complexity and downstream errors and delays
- Reduced TCO by reducing the number of tools required for creation and printing of personal documents
- Enhance communications with personalized invoices, custom forms, targeted campaigns, and more
How Auritas Can Help
As a Silver Partner with OpenText we provide services for all versions and parts of Document Presentment for SAP Solutions. We work closely with your team to define your specific requirements while keeping you in scope, on schedule, and within your budget.
- Have a Document Presentment project but don't have the needed expertise in-house? No problem, we've got you covered. We provide a wide variety of services including helping you build a business case, project blueprints, installation and configuration, integration with third-party software, professional services, testing, custom programming, go-live support, and post-go-live support.
- Running on an unsupported version of Document Presentment? We can help you upgrade and migrate your existing projects so that you can continue to support core business functions.
- We provide a full range of services for OpenText products that are often used with SAP OpenText Document Presentment for SAP Solutions like SAP Doc Access.
Additional Resources
Have questions around Document Presentment? Feel free to look through some of our related resources below or reach out to us directly at info@auritas.com
