We now live in a world where technological demands are increasing more than ever. As a result of these increased demands, the amount of data companies are storing is increasing exponentially. Database expansion can come as a result of new features & functions, additional users, heightened use of particular applications, or mergers & acquisitions, regardless of whether or not your enterprise operation is leveraging the SAP environment. These business challenges are common across all technology platforms.

The purpose of data archiving is to remove data that is unnecessary in a production environment. This doesn’t mean that the data is lost forever (we’re not deleting your SAP data). We simply provide it with a secure new home, outside of your live production system, so as to speed up response times which will result in a better performing overall production system. Not only is this new data storage location accessible for reporting purposes, or for retention compliance, but it results in less data storage being used because archived files are smaller in nature.

Of course, while the archiving project is underway, it’s prudent to identify those files that are no longer of use to the business for the foreseeable future. These files qualify for deletion.

Some of the most common systems we receive data archiving requests for are:

ECC Environment

What is data archiving?
SAP data archiving is a decongestion process used to remove large volumes of data, no longer needed in a database, and storing some outside the database in a format that allows for data retrieval and analysis. To properly execute this type of project, it is highly recommended that you retain a Certified SAP® Partner, like Auritas, to ensure your data is being extracted and stored using a proven methodology.

Companies using SAP® are experiencing rapid data growth through expansion or acquisitions. Keeping transactional data online, particularly after it is closed, is expensive, impractical, and fraught with risk. The real challenge isn’t about simply storing the data, it’s about managing the data. Rapidly growing data and document volumes quickly cause system performance and productivity to plummet, frustrating users and saddling IT with higher maintenance costs.

Benefits of SAP Data Archiving

  • Reduced backup and restore time
  • Reduced access time for tables
  • Reduced database administration cost
  • Reduced downtime for system upgrade
  • Reusability of data

Contact Auritas today to speak with a data archiving subject matter expert about your data archiving project in the ECC environment.

Customer Relationship Management

Customer Relationship Management (CRM) systems, along with their respective data sets, are essential to enterprise business operations. Most people associate a CRM system with a sales organization. However, many business units leverage CRM platforms to manage their day-to-day operations (i.e. customer support, human resources, accounting, etc…). Many times, all of these separate business units are using the same CRM solution across the enterprise. Whether a single business unit is leveraging the system or multiple business units are accessing and updating it simultaneously, every enterprise operation will experience high data volume.

High data volume, in even the most technologically advanced database systems will result in performance issues that are caused by the continuous movement of large volumes of data. Unmanaged data volume will also financially impact an enterprise company, primarily in two key areas:

  1. Application Side – Poor performance slows down users from performing their day-to-day work. While it’s difficult to quantify these costs, they can certainly be significant in aggregate across all business units.
  2. Administration Side – High data volume will result in an increased use of system resources, as well as human resources to handle the performance issues that will arise.

As part of managing large volumes of data, it’s essential to deploy regular archiving projects to archive business objects such as sales transactions or activities that are no longer needed, or maybe unnecessary master data such as business partners or products. The Archive Development Kit (ADK), used primarily for archiving within SAP ERP has been the longtime trusted solution performing these essential archiving activities.

Even with the right tool in hand, a proper strategy and the right technical resources must be employed to ensure a successful CRM data archiving project. Schedule time with a data archiving subject matter expert today to discuss your project strategy by contacting us.

Human Capital Management

Many large enterprise organizations view their employees as assets (human capital). These assets have quantifiable value that can be strategically increased by leveraging proprietary methodologies and Human Capital Management (HCM) technology. HCM solutions house both employee records and talent management processes. The records component provides managers with the information they need to make decisions that are based on data. Talent management can include dedicated modules for recruitment, performance management, learning, and compensation management, and other applications related to attracting, developing, and retaining employees.

HCM data archiving should be an essential part of your overall data archiving strategy. The top two reasons enterprise companies begin data archiving projects in their SAP HCM solutions are:

  1. Privacy – Data must be destroyed for privacy reasons. As part of that process the data is temporarily written to an archive file, and removed from the operational system. Once the data retention period has been reached, it can then be permanently destroyed from the archive file.
  2. Cost Savings – There’s always an administrative cost savings associated with data archiving projects because you are removing non-critical information out of your production database. Not only will this save on resources, but it will result in increased database capacity.

Beyond the two primary driving factors, HCM archiving is unique for the fact some of the tables and clusters expand very rapidly, which is why archiving strategy is so important. Auritas has extensive HCM Data Archiving experience, both from a strategic and tactical standpoint. Contact Auritas to speak with a data archiving subject matter expert about your challenges.

SAP Data Archiving: Supplier Relationship Management (SRM)

Supplier Relationship Management (SRM) enables enterprises and suppliers to streamline and improve business processes such as acquiring goods and services, managing inventory, and processing materials. This comprehensive approach is a component of supply chain management (SCM) and combines business practices and software to facilitate the flow of information. SRM allows organizations to create a common frame of reference, ensuring effective communication with suppliers, whom many times use different business practices and terminology.

SAP’s SRM application tool also allows multiple levels of an organizations’ suppliers, partners, and manufacturers to collaborate while minimizing the cost of goods sold. Auritas provides tailored services for clients who have adopted SAP’s SRM solution. We have in-house resources to implement SAP’s SRM solution, and the majority of our clients retain services to take advantage of our SRM data archiving expertise.

Contact Auritas today to speak with someone about your SAP SRM needs.

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